To-Do and Project Manager

Our free To-Do and Project Manager helps you organize your work with a flexible, block-based structure for maximum productivity. Unlike traditional to-do lists, this tool lets you group tasks by project and organize them into customizable work blocks based on category, phase, or priority. Designed for freelancers, agencies, students, teams, and remote workers, this multi-project productivity tool brings clarity to complex workflows and helps you accomplish more through better organization. Drag and drop tasks, customize your workflow, and gain a complete overview of all your projects in one intuitive interface. Start organizing your work today for improved focus, better prioritization, and enhanced team collaboration.

Project Dashboard

No projects yet. Create your first project to get started!

Project Stats

Active Projects 0

Completed Tasks 0

Pending Tasks 0

Overdue Tasks 0

Total Projects: 0

Total Tasks: 0

Quick Add Task

Task Name

Project

Work Block

Due Date (Optional)

Priority

App Settings

Dark Mode

Show Completed Tasks

Enable Notifications

Auto-archive Completed Projects

Features of Our Block-Based To-Do System

Project-Based Organization

Organize tasks by project to keep your work neatly compartmentalized. Each project can have its own set of work blocks, deadlines, and priority levels. This structure provides clarity for complex workflows and makes it easy to focus on what matters right now without losing sight of the big picture.

Customizable Work Blocks

Unlike rigid to-do lists, our flexible block structure allows you to group tasks by any criteria that makes sense for your workflow—whether by phase, category, priority, or team member. Customize block colors and titles to create a visual system that helps you instantly understand project status at a glance.

How to Use Block-Based Task Management

Create projects for major initiatives

Start by setting up projects for your main work areas or client engagements. Add descriptions and set appropriate status (Active, On Hold, Completed).

Set up work blocks within each project

Create logical groupings for your tasks based on whatever makes sense for your workflow – project phases, task types, priority levels, or team members.

Add and prioritize tasks

Populate your work blocks with specific tasks. Set due dates, priority levels, and add tags to help with filtering and searching.

Drag and rearrange as needed

As priorities shift, simply drag tasks between blocks or reorder them within blocks. This visual approach makes it easy to adapt quickly to changing priorities.

Track progress and stay organized

Check off tasks as they're completed, monitor project statistics, and archive completed projects to keep your dashboard clean and focused.

Tips for Block-Based Task Management Success

Create Consistent Block Categories

Use similar block structures across projects to create a consistent workflow. For example, always include "Planning," "In Progress," and "Review" blocks.

Color-Code Purposefully

Develop a consistent color system that helps you quickly identify block types or priorities. For example, use warm colors for urgent blocks and cool colors for planning phases.

Limit Tasks Per Block

For better focus and clarity, try limiting each work block to 5-7 tasks. If a block becomes too crowded, consider breaking it into multiple, more specific blocks.

Review and Reorganize Weekly

Schedule a weekly review to reorganize your blocks, archive completed tasks, and ensure your system accurately reflects current priorities.

Use Consistent Naming Conventions

Create clear, consistent names for projects, blocks, and tasks. This makes searching and filtering much more effective.

Add Context with Tags

Use tags to add extra dimensions to your tasks, making them easy to filter across projects (e.g., #client-meeting, #requires-approval, #quick-win).

Frequently Asked Questions

Our system makes managing multiple projects straightforward:

Project Dashboard Organization:

All your projects appear on the main dashboard for a complete overview
Projects can be filtered by status (Active, On Hold, Completed, Archived)
Search functionality helps you quickly find specific projects
Project cards show progress metrics and upcoming deadlines

Project Prioritization:

Reorder projects on your dashboard by dragging to prioritize
Mark critical projects with visual indicators
Set status flags to clearly indicate which projects need immediate attention

Cross-Project Task Management:

The Quick Add feature lets you add tasks to any project from anywhere in the app
Cross-project search helps find tasks regardless of which project they belong to
Tag-based filtering lets you see similar tasks across different projects

This multi-layered approach gives you both the high-level overview needed to manage your entire workload and the ability to dive deep into individual projects when necessary.

Yes, our To-Do and Project Manager is designed with team collaboration in mind:

Task Assignment Features:

Assign tasks to specific team members
Create dedicated work blocks for different team roles or members
View tasks filtered by assignee to see individual workloads

Communication Tools:

Add comments to tasks for contextual discussions
Use @mentions to notify specific team members
Attach files and references to provide necessary context

Visibility and Transparency:

Shared view ensures everyone sees the same up-to-date information
Activity logs track who made which changes
Clear ownership and status indicators for all tasks

While the current version provides these collaborative features, we're continually expanding our team capabilities with future updates planned for advanced permissions, team dashboards, and integrated chat functionality. Our block-based structure is particularly effective for team collaboration as it creates natural divisions of responsibility while maintaining overall project visibility.

Our block-based project management system fundamentally differs from traditional to-do lists in several key ways:

Structural Differences:

Traditional to-do lists are typically single-column lists with limited organization beyond priority order
Our block-based system allows multi-dimensional organization with projects, work blocks, and tasks
Traditional lists often become unwieldy when they grow beyond 10-15 items
Our system scales effectively to hundreds of tasks across multiple projects without becoming overwhelming

Context and Visibility:

Traditional to-do lists often mix tasks from different projects and contexts
Our system maintains task context by organizing within relevant projects and blocks
Traditional lists lack visual differentiation between different types of tasks
Our color-coded blocks provide immediate visual cues about task categories and priorities

Workflow Alignment:

Traditional to-do lists often force a linear view that doesn't match how real work flows between stages
Our block-based approach can be arranged to mirror your actual workflow processes
Work blocks can represent phases, allowing tasks to visually move through your workflow
This spatial organization better represents how real projects progress from concept to completion

While simple to-do lists work well for grocery shopping or quick personal tasks, our block-based system is designed for the complexity of professional work, providing structure without sacrificing flexibility.

Ready to organize your work more effectively?

Start using our To-Do and Project Manager today and experience the difference block-based task management makes. Bring clarity to your workflow, prioritize with confidence, and accomplish more through better organization.

To-Do and Project Manager